Posted by: tonyteaching | March 18, 2009

Ms. Word 2007: MAIL MERGE, to create Personal Mail for Many People

This feature is really useful especially when we need to create Personal Mail for Many People.

“Main Merge” means the Letter (“main document”) is combined with a File containing Names and Addresses (“data source”).

There are 2 main steps:

I. Create the Address List of the Recipients

II. Create the Main Document

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I. Create the Address List of the Recipients

Actually, when you make a List of Recipients in Ms. Word –> You make a database of the recipients (it will be saved as Ms. Access file of *.mdb)

To make New List of Recipients can be found at:

MAILING Tab > ‘Start Mail Merge’ Group > “Select Recipients” Button

then we can type in and fill in the data….

You can add new column/field that will be inserted in the Letter and delete any columns/fields that will not be inserted on the Letter.

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II. Create the Main Document

The main document is the Letter which is added by field of the ‘Recipient database’ (so the text in will vary depending on the field data)


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